Whether you’re traveling for business or leisure, the cost of accommodation can be an expensive part of your travels. Out of all the travel categories, the cost of accommodation is the one that is the easiest to reduce. This is because of the wide array of options of accommodation and how to book them. If you don’t plan your accommodation properly, the costs can double and employee motivation can suffer. In this article we’ll share 5 ways to save on accommodation for your and your workforce’s future travels.
5 ways to save on accommodation
1. Provide your team with a roomy, homelike apartment instead of multiple hotel rooms
Multiple employees can fit into one spacious apartment, which can make the nightly price per employee drop dramatically. Your employees can prepare their own meals which also reduces the cost of eating out.
2. Reserve accommodation for the time you need it
Choose an accommodation partner, which can arrange accommodation for the exact time frame necessary, even if it means starting in the middle of a month. Also, reserve accommodation for the entire expected time frame, not in small portions. When your accommodation is planned and the length of your project is known, it pays to reserve accommodation for the entire time. Longer accommodation contracts are noticeably cheaper than short contracts.
3. Only buy the services you need
If your employees won’t be able to use laundry or breakfast services, you should make sure these services aren’t hidden inside of a nightly price. Choose a partner who will allow you to select the services you want, and pay only for what you use. It’s enough for some that the apartment is cleaned on a weekly basis, and bed linens and towels don’t need to be changed daily.
4. Look for accommodation well in advance to avoid seasonal pricing
Usually, the most expensive accommodation contracts are those created at the last minute. The closer the arrival date, the more expensive the accommodation. Don’t accept accommodation contracts which allow accommodation providers to raise prices during the high season.
5. Pay in advance
If your travel plans are secure, paying in advance can offer excellent value. Not only does this make things far easier for both parties, but it also streamlines the process by a considerable margin. While it’s not mandatory, the option is still there and usually comes with an attractive discount. Sometimes, prepaying can save you up to 20% on your booking.
How to budget for and control annual accommodation costs
Annual accommodation costs include all costs incurred through accommodation services during a year. Annual costs often come from the aforementioned project expenses.
On the other hand, annual costs can accumulate quickly because of irregular hotel stays during the year. Some businesses use hotels regularly. It pays to keep a close eye on management of costs.
Work with an accommodation partner
Many accommodation providers offer their best deals when you stay more than one night. Prices vary according to the length of your reservation and the termination period you select when making your reservation. A longer agreement with a long termination period earns you a more affordable price than a quick agreement.
Enjoy cost-effective and comfortable corporate accommodation with Forenom
Whether you need accommodation for one employee or a whole team, for one night or the whole year, you’ll find a suitable solution from us, anywhere in the Nordics. Thanks to our 18 years of experience in business accommodation, we understand companies’ requirements and the need to control costs. We offer serviced apartments, aparthotel and hostel rooms in various service levels and price points.
If you’re ready to book your next trip and want to save on your accommodation costs, explore our accommodation options now.